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ADVERT ID 224494
Secretary
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MAIN DETAILS
Status:
Active
Level:
Primary
Date Posted:
Fri Sep 6 2024 12:16:43
Application Closing Date:
Mon Sep 23 2024
Commencement Date:
Mon Nov 4 2024
Status of Post:
Part-Time
Number of Vacancies:
1
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SCHOOL DETAILS
School Type:
Mainstream
School Structure:
Vertical
Gender:
Co-Educational
School Patronage:
Catholic
Total No. of Teaching Staff:
5
Current Enrolment:
66
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POST DETAILS
Additional Information:
The Board of Management of Kilbeacanty National School invites applications for the position of Secretary for 12 working hours per week. The successful candidate should have:
• Recognised Qualifications
• Experience of operating in a busy office environment and/or secretarial experience working in a child centred environment
• Excellent administrative and organisational skills, ensuring good record-keeping and adherence to school procedures & policies
• Excellent interpersonal skills, including oral and written communication skills.
• Competency in maintaining financial accounts, including wages, budgets, on line payment systems, procurement and monthly financial reports
A high level of proficiency in I.T. and in the use of Microsoft Office, G Suite and other online applications
•Organising, maintaining and updating school databases and filing systems such as Aladdin, Online Claims System (OLCS), Pupil Online Database (POD), Financial Support Services Unit (FSSU) and Payroll as well as a knowledge of GDPR & Data Protection requirements
• Maintaining records of school finances and knowledge of FSSU Guidelines
• The ability to assist the principal with the daily administration tasks, meeting requests,scheduling events. Managing school correspondence, postage etc.
• Updating, managing and storing school records in compliance with GDPR
• Assisting with the organisation of school events and activities
• Willingness to plan and work efficiently on own initiative and show flexibility consistent with the nature of the job
• A commitment to maintaining confidentiality and discretion
• Willingness to upskill where necessary
• Repecting the Catholic Ethos of the school at all times
Previous experience in a school setting is desirable
The appointment is subject to Garda Vetting and the successful candidate will be required to undertake Tusla Child protection Training and training in GDPR.
The position will be subject to the terms of DES Circular 36/2022 Revision of Salaries and Annual Leave Arrangements for School Secretaries. The entry-level for this role is on the first point of the scale unless the candidate has previous work experience as a School Secretary.
To apply for the position, send a CV and letter of application, including the names, roles and contact details of three referees, by email for the attention of the Chairperson to recruitment@kilbeacantyns.ie
Please write "Secretary Application" on the subject line of the email.
This position is subject to a six month probationary period.
Please email if you have any questions about the post.
• Recognised Qualifications
• Experience of operating in a busy office environment and/or secretarial experience working in a child centred environment
• Excellent administrative and organisational skills, ensuring good record-keeping and adherence to school procedures & policies
• Excellent interpersonal skills, including oral and written communication skills.
• Competency in maintaining financial accounts, including wages, budgets, on line payment systems, procurement and monthly financial reports
A high level of proficiency in I.T. and in the use of Microsoft Office, G Suite and other online applications
•Organising, maintaining and updating school databases and filing systems such as Aladdin, Online Claims System (OLCS), Pupil Online Database (POD), Financial Support Services Unit (FSSU) and Payroll as well as a knowledge of GDPR & Data Protection requirements
• Maintaining records of school finances and knowledge of FSSU Guidelines
• The ability to assist the principal with the daily administration tasks, meeting requests,scheduling events. Managing school correspondence, postage etc.
• Updating, managing and storing school records in compliance with GDPR
• Assisting with the organisation of school events and activities
• Willingness to plan and work efficiently on own initiative and show flexibility consistent with the nature of the job
• A commitment to maintaining confidentiality and discretion
• Willingness to upskill where necessary
• Repecting the Catholic Ethos of the school at all times
Previous experience in a school setting is desirable
The appointment is subject to Garda Vetting and the successful candidate will be required to undertake Tusla Child protection Training and training in GDPR.
The position will be subject to the terms of DES Circular 36/2022 Revision of Salaries and Annual Leave Arrangements for School Secretaries. The entry-level for this role is on the first point of the scale unless the candidate has previous work experience as a School Secretary.
To apply for the position, send a CV and letter of application, including the names, roles and contact details of three referees, by email for the attention of the Chairperson to recruitment@kilbeacantyns.ie
Please write "Secretary Application" on the subject line of the email.
This position is subject to a six month probationary period.
Please email if you have any questions about the post.
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APPLICATION REQUIREMENTS
- CV (Bound)
- Letter of Application
- Referees (name, role, contact no.)
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Applications may be submitted by
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Roll Number:
14394D
Apply To:
recruitment@kilbeacantyns.ie
County:
Galway
Enquiries To:
Website:
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